Job Details

Mechanical Systems Manager

Position Number: 6619520
Location: Waco, TX
Position Type: Facilities Management

Mechanical Systems Manager

Job Identification: 19453
Posting Date: 10/02/2025, 04:44 PM
Job Schedule: Full time
Locations: 1919 S 1st Street, Waco, TX, 76706, US
Degree Level: Bachelor

Job Description:
What We Are Looking For

The Mechanical Systems Manager provides oversight, guidance, direction, and evaluation of contracted service providers related to the terms and conditions of their associated contracts, ensuring compliance with deliverable and reporting requirements. Areas of responsibility Include contractor's service response; building corrective and preventative maintenance; building design, construction, commissioning support; and MEP operations management, including spare parts. As assigned, this position may also be responsible for maintenance and repair projects, such as deferred maintenance equipment replacements.

This individual will ensure building maintenance service contractors provide services in accordance with associated statements of work (SOW), other contract documents, and all applicable governing codes and industry standards. The duties of this position are accomplished through tracking performance metrics, advisory planning and consulting, overseeing the development of services, conducting studies and customer satisfaction reviews, and partnering with the service provider contractors. Overall purpose is to ensure Baylor gets the most value for each dollar spent while meeting Baylor University expectations for levels of service and to strive for continuous performance improvement of our service providers.

A bachelor's degree and three years of relevant work experience are required. Six years of relevant work experience is preferred.

A combination of education and work experience will be considered in lieu of one another.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

Provide oversight, guidance, direction, and evaluation of the service provider(s) to include, but not be limited to, HVAC, plumbing, chiller/boiler plant operations, and electrical (low and high voltage), among others.
Develop, prepare, and write clear and concise Performance Work Statements (PWS), Statements of Work (SOW), Requests for Proposals, Requests for Purchase, contract modifications, technical evaluations, Quality Assurance Surveillance Plans, and other necessary contract documents for various service agreements.
Participate on a routine basis in Multi-Functional Team (MFT) meetings with Contractor Leadership and various university functional elements to foster a cooperative relationship and to promote a mutual understanding of contract requirements.
Write detailed surveillance reports to document and communicate validated customer complaints, discrepancies, project status, measurement of achievement against objectives, problems encountered, action taken to correct deficiencies, percentage of work complete/work remaining, acceptability of the work, and evaluations to AVP Facilities Services, service provider, and others, as necessary.
Identify, evaluate, and validate service agreement requests or proposals to ensure no deviations from Baylor University Standards.
Serve as liaison, establishing and maintaining open communication with internal/external customers, contractors, construction engineers, and Baylor University Administration.
Develop relationships with campus constituents for the purpose of strengthening communications related to day-to-day performance.
Consult with these individuals and departments related to concerns in relation to maintenance frequencies, standards, appearance, disturbance, etc.
Consult, coordinate, and plan with numerous University Departments and organizations to provide support service for a wide variety of events, programs, official functions, recreational activities, etc.
Prepare technical evaluations and ensures availability of funds.
Verify the accuracy of charges on invoices and ensures proper payment is made in a timely manner.
Review renovation project plans and assists with determining project feasibility.
Participate in early plan reviews for new buildings and large renovations to ensure that Baylor standard systems, components, and materials are included.
Investigate trending issues with various building and MEP systems (i.e., HVAC temperature) problems to ensure root cause analysis is completed and appropriate repairs are made.
Perform all other duties as assigned to support Baylor's mission.
Ability to comply with university policies.
Maintain regular and punctual attendance.

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us:
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/19453